Pavilion Rentals

 

Available April through October
Contracts accepted up to 3 months in advance of event date

The pavilion is centrally located on Steppingstone grounds and is surrounded by fields, forest, and the historic structures of the museum.  The arched roof makes an excellent setting for your graduation party, class or family reunion, company picnic, birthday party and more!

Ten (10) picnic tables included, seating 60-80.

We now offer three Pavilion contracts to fit your needs!
Pavilion Basic: $200 for 5 hours
Pavilion Plus: $500 for 6 hours
Pavilion Premier: $1500 for 8 hours
Click here for our Quick Comparison Sheet
All contracts require a $50 museum family membership and day-of-event insurance.
Membership may be purchased at the time of booking.
For more information on Pavilion rentals, please contact:
Caitlin@steppingstonemuseum.org
OR
Call 410-939-2299, Tuesday-Friday, 9am-2pm
 
Pavilion Frequently Asked Questions
 

Q. When is the Pavilion available?

A. The pavilion is available April through October.  Early April dates may not be available due the winterization schedule of our restrooms.

  • Basic Contracts: Five (5) hours between 9am and 6pm on Tuesdays through Fridays, and 11am-5pm on Saturdays and Sundays

  • Plus Contracts: Six (6) hours between 10am and 8pm on Saturdays and Sundays

  • Premier Contracts: Eight (8) hours between 9am and 11pm on Saturdays and Sundays

All set up and clean up must occur during the allotted hours of your contracted time.

Q. Is the museum open during my event?

A. Located on 23 acres within Susquehanna State Park, the grounds are open year round, roughly 9am to sunset.

The museum is open on weekends, 1-5pm, April through October.  We often host school tours and other programs and events throughout the year, which can be found on our Events Calendar.  If a museum program or event uses the Studio, Pavilion, or areas typical for rentals, they appear of the Bookings Calendar

We will work with you regarding any concerns, however we do have a large site and plan museum programs accordingly.

Q. How many people can the Pavilion hold?

A. Up to:

  • 60-80 at picnic tables (10 included) with a small dance floor

  • 150 chairs auditorium style (chairs not included)

  • Dimensions are 29' x 67'

  

Q. What tables and chairs are available to rent for my Pavilion Plus or Premier contract?

A. The museum has Lifetime tables and chairs available for rental in the following sizes and quantities:

  • 6ft. Banquet tables: 12 available at $5 each per day. (72″ long x 30″ wide x 29″ high, seats 6-8 guests)

  • 5ft. Round tables: 12 available at $5 each per day. (29″ high, seats 6-8 guests)

  • Heavy duty folding chairs: 96 available at $2.50 each per day

Set up is not included and all items must be returned to their racks at the end of your event.

All tables and chairs listed are included for Plus and Premier Contracts only. Additional rental items, including museum tables and chairs are not permitted for Basic Contracts.

 

Q. Can we bring in our own food?

A. Absolutely!  Please note that on-site food preparation is not permitted for Basic and Plus contracts, including grills/smokers.

For Premier Contracts, if you do not choose a caterer from our list of approved vendors or bring in your own food, you will be required to pay an additional fee of $500.

 

Q.  May we have alcohol on the premises?

A. Yes, but please drink responsibly! 

  • Beer and wine only is permitted for Basic and Plus Contracts. 

  • Hard liquor is permitted for Premier contracts only and Lessees are required to have a professional bartender serving at all times.

  • You are responsible for ensuring everyone with your private party is of legal drinking age and leaves the property safely.

  • You must provide an alcohol point of contact who is a responsible adult who is not drinking and will be contacted to handle any of your guests who cause a disturbance. 

  • All contracts must include liquor liability in your event insurance policy if any alcohol will be consumed during your rental.

Q. I have a Premier Contract and am renting additional items from a local rental company.  When can those items be dropped off and picked up?

A. Because the museum often hosts multiple events in a weekend, all items must be dropped off and picked up during your contracted rental hours.

Overnight and indoor storage is not available.  All delivery and pick up times must be coordinated with museum staff prior to your event.

Inflatables are not permitted.

 

Q. Does the museum offer WiFi?

A.  Due to the historic landscape, we are not able to offer public WiFi access.  Portable WiFi hotspots are strongly encouraged.

Q. Is smoking permitted?

A.  Yes, but this is not permitted within 20ft. of the Pavilion or other buildings and trees. Cigarettes and other smoking items must be placed into butt disposal units, please remember that we get lots of pets and wildlife on the property.

Any cigarettes and other trash left on the grounds and parking lot are required to be removed by the Lessee immediately after your event. 

Q.  Where do my guests park? 

A. A parking lot is located on the premises that provides ample room for your guests.  Please discuss special arrangements with us for handicapped guests,  drop offs of any kind, and catering vehicles.  Parking is not permitted on the grass.  All walkways and driveways must remain clear for foot traffic and emergency vehicle access. 

 

Q.  Are we in charge of the trash?

A. We provide trash and recycling cans (let us know ahead of time how many you need), dumpsters are located on the grounds next to the Studio.  It is the Lessee’s responsibility to provide trash bags (50gal. or larger) and to put all trash bags into the dumpster and recyclables in the recycling dumpster.

 

Cigarettes must be placed into butt disposal units.  Any cigarettes and other trash left on the grounds and parking lot are required to be removed by the Lessee immediately after your event.  

Premier Contracts: If your caterer is not staying until the end of your event, it is the Lessee's responsibility to ensure that all remaining trash is collected and removed to the dumpsters.  Please remember that wildlife loves access to leftovers

 

Q.  What do I need to secure my event date?

A. Once your date availability has been confirmed by our office staff, the museum requires three things.

  • The Lessee must hold a family membership to the museum ($50 annually). This can be paid at the time of booking if you are not currently a member.

  • A contract signed by the Lessee and a museum representative.

  • Your total rental fee (Basic and Plus contracts) or one half of your Premier contract total.

Any remaining balance, security deposit, and certificate copy of your day-of- event insurance are due 2 weeks prior to the event.

Q.  What payments does the museum accept?

A. Payments are accepted by check, payable to Steppingstone Museum Association, Inc.  Memberships fees are preferred as a separate payment.

Credit cards are accepted at the Office or by phone during office hours.

Security deposits must be paid by check only.

Q.  Do I need day-of-event liability insurance? Where do I purchase it?

A. You will need Day of Event Liability Insurance if you are planning to serve alcohol at your event. Liquor liability must be included if any alcohol will be consumed.

Most lessees contact their homeowner's insurance to add event liability for the day of the event.  Several lessees have also recommended The Event Helper.  Please see the terms of your contract for the amount required. 

A copy of your certificate of insurance is due at least 2 weeks prior to the event.

Q.  Will we get our security deposit back?

A. Steppingstone allows lessees to place signage on the property to direct their guests to various locations and decorate only those areas being used for the event. All decorations must be draped or tied.  Nails, staples, and screws are NOT permitted as these items cause damage, metal hooks are provided at the Pavilion.  Command hooks and zip ties are welcome, but must be removed entirely.  We do ask that you remove all litter and take down all decorations according to the terms of your contract.

 

A full return of deposit will be allotted: If the Steppingstone property is left in its original condition, nothing is damaged or in need of clean up, all rules of the contract were followed, and your family or guests were not abusive to staff or volunteers of the organization.

Need more information?  Ready to book?

Email Caitlin@steppingstonemuseum.org

OR

Call 410-939-2299, Tuesday-Friday, 9am-2pm

© 2015 Steppingstone Farm Museum

410-939-2299

  • Black Facebook Icon
  • Black Twitter Icon
  • Black Pinterest Icon
  • Black Instagram Icon